Become a RENT-A-RESORT Buyout Retreat
COOPERATION WITH HOTELS & RESORTS
Wondering how to rent an entire hotel or resort for your event?
How to Book a Hotel or Resort Buyout for corporate or private events with RENT-A-RESORT®
Renting an entire hotel or resort for your event – also called a buyout – might sound complex. In reality, it is a straightforward process, especially with the right partner by your side. RENT-A-RESORT® has been specializing in exclusive hotel and resort buyouts for years, and our service is completely free of charge to you as the event organizer or host.
Whether you are planning a corporate retreat, a destination wedding, an incentive trip, or a private celebration, this page walks you through exactly how a buyout works – from your first inquiry to the moment your guests arrive.
The RENT-A-RESORT® Booking Process – Step by Step
1
Submit your Request for Proposal (RFP)
Tell us about your event: the type, your preferred destination, approximate dates, number of guests and rooms, and your budget range. You can use our online Request for Proposal form, or simply send us an email. The more detail you provide, the faster and more accurately we can match you with the right properties.
2
We Research and Shortlist Properties
Our team consults our extensive database of buyout-ready hotels, resorts, private retreats, islands, and cruise ships. We pre-select properties that match your criteria in terms of location, size, availability, and budget – often including options you would not easily find on your own.
3
You Receive a Tailored Proposal
Within a short turnaround time, you receive a curated selection of venues with key details: pricing, availability, room count, event spaces, and our insider tips. All of this is provided free of charge, with no obligation to book.
4
We Organize Site Inspections (Optional)
If you would like to visit a shortlisted property before committing, we can help arrange a site inspection. This is particularly recommended for larger events and weddings, where experiencing the venue in person makes all the difference.
5
Negotiation and Offer Confirmation
Once you have selected your preferred property, RENT-A-RESORT® negotiates the best possible conditions on your behalf. This includes the buyout price, F&B packages, event services, and any special requirements. Our industry relationships often allow us to secure better rates than booking directly.
6
Contract Signing
The contract is signed directly between you (or your company) and the hotel or resort. RENT-A-RESORT® is your trusted intermediary throughout, but the agreement is always transparent and directly with the property.
7
Event Planning Support
After the contract is signed, we remain available to assist with logistics such as group flights, airport transfers, and on-site event management. We can also connect you with trusted local partners – from catering specialists to wedding planners – depending on your needs.
Why Work with RENT-A-RESORT® Instead of Booking Directly?
| Booking Directly | Booking via RENT-A-RESORT® |
|---|---|
| You research properties yourself | We provide a curated shortlist based on your criteria |
| No access to buyout-specific pricing | We negotiate exclusive buyout rates on your behalf |
| You may not know which properties are buyout-ready | We only propose properties confirmed as available for privatization |
| Full administrative workload on your side | We handle all communication with the venue |
| No expert guidance on what to look for | Benefit from years of buyout-specific expertise |
| Same price as booking directly | Our service is completely free – no added cost to you |
Ready to book your buyout?
Send us your Request for Proposal and we will get back to you within 24 hours – completely free of charge.
Frequently Asked Questions About the Buyout Process
This varies depending on availability and your flexibility on dates and location. In many cases, we can present a shortlist within 24–48 hours. Negotiation and contract signing typically take between one and four weeks, depending on the complexity of the event.
Yes, completely. We are remunerated through a commission paid by the hotel or resort upon signing, similar to how a travel agent works. You pay exactly the same price – or often less – than if you had booked directly, because we negotiate on your behalf.
Not necessarily. The more information you can provide, the better we can match you with suitable properties. If your budget is flexible or not yet defined, simply let us know, and we will present you with a range of options at different price points.
Absolutely. If you have already identified a property you love, simply tell us and we will contact them on your behalf, check availability for a privatization, and negotiate the best possible conditions for you.
We will immediately search for alternatives that match your criteria. Our database includes hundreds of buyout-ready properties worldwide, so in most cases we can find suitable alternatives quickly.
Yes. On request, we can assist with group flights, airport transfers, on-site event management, and connecting you with local specialists such as catering companies, florists, or wedding planners. These additional services are discussed individually and may involve extra costs.